BIVA
General Statistics
Team KPI
Workload Distribution
Task Aging Analysis — Days since assigned
Status Distribution
Staff Performance Matrix — Bubble size = active tasks · Click to drill
Overdue Task Trend (Last 12 weeks)
Completion Trend
Staff Workload Distribution — Active tasks per employee, top 20
Alerts & Flags
Alerts & Flags
Deadline Risk
Recent Lessons Learned
Recently Approved Tasks
No / Low-Login Staff
Staff with Least Recent Task Updates
Top Extension Deadline
Team Performance
Team Workload Distribution — Active tasks by team & status (click bar to drill)
Team Productivity Trend — Completed tasks per team / week (Last 8 weeks)
Team Performance Ranking — sorted by completion %
Task Type Breakdown — Keyword classification
🔍
Create New Task
Import Tasks
🤖 AI Task Assignment
Paste meeting notes or task descriptions below. Tasks are parsed by OpenAI (gpt-4o-mini). Requires OPENAI_API_KEY set in server .env.
⚙Customize AI Prompt
Use {notes} and {staffList} as placeholders
Edit Existing Tasks
My Profile
Auto Reminders
Configure reminder rules. Rules are saved to the "reminding config" sheet in Google Sheets.
| # | Type | Days | Recipients | Valid Period | Hour | Enabled | Channels | Notes | Test | |
|---|---|---|---|---|---|---|---|---|---|---|
| Loading… | ||||||||||
Types: daily_staff · before_deadline · no_update · due_today · manager_report · executive_report · event_log · daily_remind — Recipients: assigner (task creator) · receiver (responsible person) · head_team · head_dept · head_bu · valid date range restricts when rule is active
Recurring Tasks
Recurring task templates. The system auto-creates a new task at the start of each cycle (daily/weekly/monthly/yearly).
| ID | Template Name | Team | Cycle | Enabled | Last Created | Actions |
|---|---|---|---|---|---|---|
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Manager Emails
WhatsApp Notifications
📋 What gets sent
- Task assigned — sent to responsible staff's phone when a new task is created.
- Status updated / submitted / completed — sent when any task update changes the status.
- Proposal approved / rejected — sent to responsible staff after manager decision.
- Daily reminders — sent when the reminding config rule has the 💬 WhatsApp channel checked (see Auto Reminders above).