BIVA
General Statistics
Team KPI
Status Distribution
Task Aging Analysis — Days since assigned
Status Distribution
Staff Performance Matrix — Bubble size = active tasks · Click to drill
Overdue Task Trend (Last 12 weeks)
Completion Trend
Staff Workload Distribution — Active tasks per employee, top 20
Alerts & Flags
Alerts & Flags
Deadline Risk
Recent Lessons Learned
Recently Approved Tasks
No / Low-Login Staff
Staff with Least Recent Task Updates
Top Extension Deadline
Team Performance
Team Workload Distribution — Active tasks by team & status (click bar to drill)
Team Productivity Trend — Completed tasks per team / week (Last 8 weeks)
Team Performance Ranking — sorted by completion %
Task Type Breakdown — Keyword classification
Task Board
Program Manager
Group related projects into a Program (e.g. Sales Q2 = 26 branch projects). Assign multiple Program Managers per program.
Project Manager
Manage large programs with N sub-projects sharing a standard task template. Auto-generate task instances with dependency-aware deadlines.
Contract Manager
Checklist Builder
Create custom periodic data-entry forms. Each field can be assigned to one or more staff. Plan vs Actual tracking supported.
My Profile
Profile Photo
JPG / PNG · max 5 MB
Auto Reminders
Configure reminder rules. Rules are saved to the "reminding config" sheet in Google Sheets.
| # | Type | Days | Recipients | Valid Period | Hour | Enabled | Channels | Notes | Test | |
|---|---|---|---|---|---|---|---|---|---|---|
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Types: daily_staff · before_deadline · no_update · due_today · manager_report · executive_report · event_log · daily_remind — Recipients: assigner (task creator) · receiver (responsible person) · head_team · head_dept · head_bu · valid date range restricts when rule is active
Recurring Tasks
Recurring task templates. The system auto-creates a new task at the start of each cycle (daily/weekly/monthly/yearly).
| ID | Template Name | BU | Dept | Team | Staff | Cycle | Deadline | Enabled | Valid Period | Actions |
|---|---|---|---|---|---|---|---|---|---|---|
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Manager Emails
WhatsApp Notifications
📋 What gets sent
- Task assigned — sent to responsible staff's phone when a new task is created.
- Status updated / submitted / completed — sent when any task update changes the status.
- Proposal approved / rejected — sent to responsible staff after manager decision.
- Daily reminders — sent when the reminding config rule has the 💬 WhatsApp channel checked (see Auto Reminders above).
Provider: